CIP PRIVACY POLICY
We recognize the need for control over information, and we commit to implementing mechanisms, procedures and policies that ensure its confidentiality, integrity and security.
Purpose
This Policy informs you what to expect when we collect and use personal information, and in particular:
- Who should be aware of this Policy
- How we collect and use data
- Sharing and protecting data
- Data Retention Policy
- Cookies and Online Tracking
- Protecting the Privacy of Children
- Confidential Data and Documents
- Contact us
- Changes to Our Privacy Policy
Who Should be Aware of this Policy?
This Policy applies to individuals visiting our website, registering for an event, applying for a vacancy or fellowship, donating to CIP, subscribing to an online publication, or establishing a contractual relationship, online or offline
How We Collect and Use Data
We collect personal data from different sources.
For events, we may collect basic personal information, such as your name and email address. For vacancies or fellowships, we may also collect basic personal information, apart from resumes.
For those who do business with CIP and are procured in connection with a CIP contract, we collect personal data for the sole purpose of paying for goods and/or services. The data collected includes first and last name, mobile phone number, mailing address, email address, and banking information.
For those making donations to CIP, we collect only first and last name, mobile phone number, mailing and email addresses, and geolocation. Donors can choose to remain anonymous, and their data will not be shared without their explicit consent.
The source of all data originates with the user, never from third parties. We collect contact, financial, certain identifying data directly from you when completing contract forms.
The only data we collect passively is your geolocation to track where in the world the users of our website are originating. We never share any data without consent.
Sharing and Protecting Data
We do not share your data with third parties, unless we have reason to believe that it is necessary to identify, contact or bring legal action against persons or entities who may be causing injury to you, CIP, or to others. In those instances, we will relase your contact information to the necessary parties. We may also disclose your contact information when we believe the law or legal process requires it.
All data is kept on our Google Drive with access only given to the CEO, Operations and Finance Coordinator, and Board Members.
Data Retention
Any data we retain, we do so in accordance with applicable US laws and regulations (e.g. for tax and audit purposes) When it is no longer necessary to retain your data, we will either erase, deidentify or aggregate it so that you may no longer be identifiable as a single individual. We do not sell any data.
Cookies and Online Tracking
We do not use cookies for online tracking of individuals. However, we use third party cookies to improve the interactivity of our website. For example, our website relies on certain services offered by third parties. These include, but are not limited to :
Share buttons for:
- Videos broadcast on the website
- YouTube API (See YouTube’s Terms of Use and Privacy Policy)
If you do not want to accept the use of cookies, you can change your web browser settings to automatically deny the storage of cookies or to inform you each time a website requests permission to store a cookie. By choosing not to accept cookies, however, our website will not work properly for you.
Any analysis of information of our website activity is conducted on the basis of our legitimate interest to monitor and analyze how are information is being disseminated. You do, however, also have to agree with the processing of cookies as set out in the cookie banner which appears when you enter the website.
Protecting the Privacy of Children
Our products and services are intended for users who are 18 years old or older. We do not knowingly collect personal information from children under the age of 18. If we become aware that we have inadvertently received personal information from a child under the age of 18, we will permanently delete such information from our records.
Protecting the rights of persons with disabilities.
Our products and services are intended for all people included people with disabilities, and all information is provided in accessible formats.
Confidential Data and Documents
In our role as performing analysis or providing technical support we, at times, use confidential data and documents provided by our partners. It is understood that these data and documents will not be shared with any third party without the express written consent (electronic or paper) of the owners of that information.
Contact Us
For questions regarding this Policy, to exercise your rights or to lodge a complaint with us, please contact CIP at office@inclusive-policy.org
Changes to Our Privacy Policy
The most recent version of this Policy is on this webpage. We may modify this Policy at any time without notice, except if such modifications contain substantial changes that may affect individuals’ rights under applicable privacy and data protection laws, in which case you will be notified of such changes at the beginning of this page.